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Recurring Inspection process in SAP QM

It has been observed forum members asking for step by step process flow for recurring inspection process.

Recurring inspection process widely used in Process industries like Pharmaceutical, Chemical and Food industries

Overview : Recurring inspection means inspection of the material at regular intervals like every month, every year etc. The system can automatically create inspection lots at predefined intervals for selected batch materials. You can plan such inspections by having the system monitor the date for a recurring inspection. Recurring inspections are triggered by a report that you can execute manually or that the system can execute automatically (provided it has been planned as a background job). When recurring inspections are triggered automatically, the background job executes the report, which in turn selects the batches and creates the inspection lots according to your processing parameters.

Process Flow:

  1. Activate Inspection type 09 in Quality Management View in Material Master
  2. Inspection interval is Maintained in the Quality Management View in Material Master & Total shelf life in Plant Data / Stor.1
  3. Next Inspection date is updated in the Batch Master record when the GR (against a Purchase Order/ against a
  4. Production order) is done
  5. Execution of the Deadline monitoring Program – QA07
  6. Automatic Inspection lot creation and Stock moved to QI
  7. Results Recording and Usage decision of the inspection lot
  8. Movement of the stock to Unrestricted Use.

Detailed Flow:

1. Activate Inspection type 09 in Quality Management View in Material Master : This setting is mandatory to generate recurring inspection lots. In this example a Raw material (44502) and Plant 1000 is used.

MM01/MM02:

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2. Inspection interval is Maintained in the Quality Management View in Material Master & Total shelf life in Plant Data / Stor.1:

Inspection interval is Maintained in the Quality Management View in Material Master & Total shelf life in Plant Data / Stor.1 : this is to give the information about the frequency of inspection and expiry (SLED) about the material. In this example inspection interval is defined as 365 days as material is inspected after every year and expiry is 3 years (36 months)

MM01/MM02

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3. Next Inspection date is updated in the Batch Master record when the GR (against a Purchase Order/ against a Production order) is done:

Create a Purchase order and make Goods Receipt against the Purchase Order through MIGO when the material is received

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system creates a batch and system will update the next inspection date and SLED in the batch master record (MSC3N) as per the manufacturing date given during GR as shown below. in our example date of manufacture is given as 13.10.2014.

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Now save the GR and check in the Batch record for updation of SLED and Next inspection date in T-code MSC3N. Next Inspection date is updated as 11.10.2016 (after one year of goods receipt date) as material is received on 12.10.2015.

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Now when the material is received initially, quality inspection done and stock posted to Unrestricted Use.

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4. Execution of the Deadline monitoring Program – QA07 : This transaction is executed on daily basis as a background job in the real time at Plant level. System will check for the next inspection date in the batches and if that date matches with current date then system will move the stock of the batch again to Quality inspection with generation of inspection lot for carrying out inspection for analysts in QC department.

In our case when this dead line monitoring is executed on 11.10.2016 system move the stock back to Quality inspection with generation of inspection lot as the next inspection date of the batch 11.10.2016 is reached. Select the option To insp.stock at lot creation to move the stock from Un restricted use to Quality Inspection on the selection screen on QA07 screen

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Now execute.

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Now check for the stock of the batch in mmbe.Stock moved to quality inspection.

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Now check in QA32 for automatic generation of inspection lot

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Inspection lot created with 9 series to carry out inspection.

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